Manav Sampada UP eHRMS Login(ehrms.upsdc.gov.in login)

For over 1.7 million government employees in Uttar Pradesh, the Manav Sampada UP eHRMS (Electronic Human Resource Management System) is the digital gateway to their professional world. With a significant August 2025 security and feature upgrade, the portal has become more powerful and user-centric than ever. This definitive guide details the exact steps for seamless login and explores the latest features designed to empower UP government staff.

Step-by-Step: How to Log into Manav Sampada eHRMS Portal (August 2025 Update)

Follow these exact steps for a successful and secure login to the official eHRMS UPSDC portal.

✅ Step 1: Access the Official Website (CRITICAL)

Action: Open your preferred web browser (Chrome, Firefox, Edge are recommended) and navigate to the only official website:

https://ehrms.upsdc.gov.in

✅ Step 2: Select Your Department with New Official Codes (NEW FEATURE)

A key enhancement in the August 2025 update is the refined department selection dropdown. It now lists departments alongside their official abbreviated codes for precision and to avoid selection errors.

• Carefully locate and select your specific department from the list.
• Examples of Department Codes:
  • MEDHLTH – Medical & Health Services
  • EDUBASIC – Basic Education
  • REVUE – Revenue Department
  • POLICE – Police Department
  • HORTI – Horticulture
  • FOREST – Forest Department

Selecting the correct department is essential for the system to authenticate your credentials correctly.

✅ Step 3: Enter Your Login Credentials Accurately

This is the core of the eHRMS login process. Fill in the fields with extreme care.

• User ID: Enter your government-issued 8-digit Employee ID (e.g., 12345678). This number is unique to you.
• Password:
  • First-Time Users / Never Changed Password: Use the default password format.
    • Format: First 3 letters of your name (in ENGLISH, UPPERCASE) + Your Birth Year (4 digits).
    • Example: For an employee named “Amit Kumar” born in “1990”, the default password is AMI1990.
  • Returning Users: If you have changed your password previously, use your current, custom password.
• CAPTCHA Code (SECURITY UPDATE – NEW):
  • To combat automated attacks, the CAPTCHA image now includes regional language characters (like Devanagari script) alongside standard alphanumeric text.
  • Type the characters exactly as they appear in the image.
  • This field is case-sensitive.
  • If the image is unclear, click the refresh button next to it for a new one.

✅ Step 4: Finalize Login and Secure Your Account

Action: After double-checking all fields, click the “Login” button.

First-Time Login Security Prompt: If you are logging in with your default password, the system will forcefully prompt you to change your password immediately. Create a strong, unique password that combines uppercase letters, lowercase letters, numbers, and special characters.

eHRMS Leave Application 2025: A Step-by-Step Guide with New NIC Compliance Rules

For every Uttar Pradesh government employee, applying for leave through the Manav Sampada eHRMS portal is a fundamental task. However, as of August 2025, the process has undergone significant digital reforms.

✅ Step 1: Secure Login to the Official Portal

Action: Initiate the process by accessing the only official, NIC-secured website:

https://ehrms.upsdc.gov.in

• User ID: Enter your official 8-digit Employee ID (e.g., UPBED/2020/XXXXX).
• Password: Enter your case-sensitive password. Critical Note: As of July 2025, mandatory password rotation every 90 days is enforced. If your password is expired, you will be prompted to change it first.
• CAPTCHA: Enter the case-sensitive code displayed to verify you are not a robot.

🔐 Security Advisory: The Government of Uttar Pradesh will never ask for your OTP or password over phone, SMS, or email. Any such request should be considered a phishing attempt and reported immediately.

✅ Step 2: Navigate to the Leave Application Module

Once logged into your dashboard, follow this navigation path:

1. Locate and click on the main menu labeled ‘Employee Services’.
2. From the dropdown, select ‘Self-Service’.
3. You will see a list of self-service options. Click on ‘Apply for Leave’.

✅ Step 3: Filling the Leave Application Form (New 2025 Essentials)

You will now see the digital leave application form. Fill it out with extreme care:

• Select Leave Type: This is a critical dropdown. Carefully choose the exact type of leave you are applying for (e.g., Medical Leave, Earned Leave, Casual Leave, Maternity Leave, Childcare Leave). Selecting the wrong type will lead to rejection.
• Enter Dates: Use the calendar widget to select the precise From and To dates. The system will automatically calculate the number of days being applied for.
• Provide a Clear Reason: In the ‘Reason for Leave’ field, state a concise but clear purpose. Avoid vague terms like “personal work.” Instead, write “Medical appointment for self” or “Family function attendance.” This reason must align with your chosen leave type and uploaded documents.

✅ Step 4: Mandatory Document Upload (The Biggest 2025 Update)

This is the most significant change in the 2025 eHRMS leave rules. Your application will be automatically rejected by the system without the correct, valid documents uploaded directly to the portal.

Here is a breakdown of required documents as per the latest NIC standards:

✅ Step 5: Review and Final Submission

Before clicking the final submit button:

1. Double-check all entered information: dates, leave type, and reason.
2. Verify that the correct documents have been attached.
3. Click ‘Submit’ or ‘Apply’.

Once submitted, you will receive a unique Application Reference Number. Note this number down for future tracking and correspondence.

How to Track Your Leave Application Status

• Go back to ‘Self-Service’ > ‘Leave Management’.
• Select the option ‘Track Application Status’ or ‘Leave History’.
• You can view your application’s current status (e.g., Pending, Approved, Rejected). If rejected, the reason is often stated here.

Manav Sampada UP 2025: Your Complete Guide to Login Id, Salary Slips & e-Service Book

Part 1: How to Find Your Manav Sampada Login ID and Password

Before you can access any services, you need to log in. Here’s how to find your credentials.

✅ Step 1: Locate Your Official Login ID

Your User ID is not something you create; it is provided by your department. It will be one of the following two options:

1. Your Official 8-Digit Employee ID (e.g., UPBED/2020/XXXXX).
2. Your Mobile Number that was officially registered with your department during your profile creation.

If you do not know your Employee ID, contact your department’s administrative office or nodal officer.

✅ Step 2: Generate Your Default Password (First-Time Users)

If you are logging in for the first time, your password follows a standard, system-generated format:

• Format: First 3 letters of your first name (IN ENGLISH, UPPERCASE) + Your 4-digit birth year.
• Examples:
  • Rajesh Kumar born in 1981: Password = RAJ1981
  • Priyanka Singh born in 1990: Password = PRI1990
  • Ali Khan born in 1975: Password = ALI1975

⚠️ Critical Security Step: You must reset this default password immediately after your first login to protect your personal and financial data.

Part 2: How to Download Your Encrypted Salary Slip (2025 Protocol)

Accessing your pay slip is a seamless process on the upgraded eHRMS portal.

✅ Mandatory Access Requirements:

• An active SSO (Single Sign-On) login.
• Your employment status must be ‘Active’.
• Your mobile number must be registered for OTP validation.
• Use an updated browser (Chrome 115+, Edge 110+, or Firefox 110+).

✅ Step-by-Step Guide:

1. Secure Login: Go to the official SSL-certified portal: https://ehrms.upsdc.gov.in. Log in using your Employee ID and password, or more securely, via OTP sent to your registered mobile number.
2. Navigate to Payroll: From your dashboard, go to: Employee Services → Payroll Management → Salary Slips.
3. Generate and Download:
   • Select the Financial Year (e.g., 2025-2026) and the desired Month.
   • Click to download the slip in Encrypted PDF format.
   • The file name follows this format: UP_[DeptCode]_[EmployeeID]_Salary_YYYY-MM.pdf (e.g., UP_MED_54321_Salary_2025-07.pdf).

🔐 2025 Security Features: Your downloaded slip will include a NIC digital watermark, a QR code for validation, and is automatically sent to your registered email address.

Part 3: How to Access Your Digital e-Service Book

Your entire professional history is now digitized in a secure, immutable format.

• Access Path: Dashboard → Service Records → Digital Service Book

🔐 2025 Security Enhancements for e-Service Book:

• Blockchain Verification: Career history is secured with SHA-256 hashing for tamper-proof records.
• Military-Grade Encryption: All documents are protected with AES-256 encryption.
• Digital Signatures: Every entry is authenticated with NIC-issued digital certificates.
• Historical Archives: Scanned copies of Annual Confidential Reports (ACRs) from 2005 to the present are available for access.

Part 4: Public Access Features (Without Login)

You don’t always need to log in to use Manav Sampada. Here’s how to use its public services.

How to Access the Office List:

1. Visit https://ehrms.upsdc.gov.in.
2. On the homepage, find the “Public Window” section.
3. Click on the “Office List” link.
4. Use the filters to select your Department, Organization, District, and Office Category.
5. Click “View Report” to see the complete, downloadable list.

How to Generate a Fact Sheet (P2) Report:

This vital administrative document is generated publicly.

1. Go to the eHRMS Public Window at https://ehrms.upsdc.gov.in.
2. Navigate to: Administrative Services → Fact Sheet (P2).
3. Apply these mandatory filters:
   • Parent Department (e.g., Medical & Health)
   • Organization (e.g., District Hospital)
   • e-HRMS Code (the 12-digit code, e.g., UP-XX-XXXX-2025)
4. Click “Generate Report” to download it as a PDF or Excel file.

Manav Sampada: India’s Digital HRMS Revolutionizing 8.4 Million Government Careers

The Manav Sampada portal is the undisputed backbone of public sector HR in India. This robust Human Resource Management System (HRMS) has expanded from its pilot in Himachal Pradesh and Uttar Pradesh to serve a massive 8.4 million government employees across 22+ states and union territories, creating a unified, digital ecosystem.

Nationwide Reach & Key Benefits:

Adopted by states like Punjab, Bihar, Maharashtra, Kerala, and West Bengal, the platform delivers transformative benefits:

• Paperless Administration: Eliminates manual files and delays.
• Time & Cost Savings: Streamlines processes like transfers and pensions.
• Military-Grade Security: Protects sensitive employee data with advanced encryption.
• Real-Time Transparency: Enables data-driven governance and tracking.

User Success Story: “Earlier, pension files took 8 months. With Manav Sampada, I received mine in 6 days!” — Rajesh Kumar, Retired Teacher, UP. This is the HRMS revolution in action.

Manav Sampada App

The Manav Sampada App officially known as m-STHAPANA, is a NIC-developed mobile platform that brings the entire Human Resource Management System (HRMS) of the Uttar Pradesh government to the smartphones of its employees. This app enables seamless access to key services like salary slips, leave applications, and service records on-the-go.

📞 Contact Support

• Technical Support (e.g., login issues, software errors):
  • Email: ehrms-up@gov.in (NIC Technical Team)
• Non-Technical Support (e.g., data updates, service book corrections):
  • Contact your department’s Manav Sampada Nodal Officer.

✅ Conclusion

Manav Sampada isn’t just a tool—it’s a transformative leap toward digital governance. By blending robust security with user-centric design, it empowers Uttar Pradesh’s workforce like never before. For issues, use the designated contacts to ensure swift resolutions.

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