For every government employee in Uttar Pradesh, the Manav Sampada portal—officially termed the eHRMS UP (Human Resource Management System)—has become the indispensable digital backbone of daily professional life. This centralized platform, managed by the Uttar Pradesh State Data Centre (UPSDC), seamlessly integrates everything from attendance and leave management to payroll, service records, and promotions. This definitive guide, meticulously updated for the 2025-26 financial year protocols, provides a step-by-step, verified roadmap to master the portal, ensuring you can access its full suite of services with ease and security.

Section 1: The Mandatory First Step – Manav Sampada UP Login Process

Accessing your personalized dashboard is the foundational step. Follow this official, step-by-step Manav Sampada UP login guide for 2025-26.

Step 1: Access the Official Portal
Navigate to the authentic website: https://ehrms.upsdc.gov.in. Always verify the padlock symbol (HTTPS) and the UPSDC designation in the address bar to confirm security.

Step 2: Select Your Department with Precision
A critical update mandates the use of standardized department codes. From the dropdown menu, you must select the precise code assigned to your cadre. An incorrect selection is a primary cause of login failures.

• MEDHLTH: For Medical & Health Services employees.
• EDUBASIC: For Basic Education department staff (teachers, etc.).
• REVENUE: For Revenue Department personnel.
• POLICE: For all Police Services employees.
• (Select the code exactly as communicated by your department’s nodal officer.)

Step 3: Enter Your Secure Credentials
This is the core of the Manav Sampada UP login.

• User ID: Input your government-issued 8-digit Employee ID (e.g., 87654321).
• Password:
  • First-Time Users: Your default password follows a strict format: the first 3 letters of your legal first name in UPPERCASE + your 4-digit birth year (YYYY). For example, for “Rajesh Verma” born in 1985, the password is RAJ1985.
  • Returning Users: Use the strong, personalized password you created after your initial login.

Step 4: Complete Security Verification
Accurately type the characters shown in the CAPTCHA image. As per 2025-26 security enhancements, this may include Devanagari script characters. Click the ‘Login’ button to proceed to your dashboard.

Pro-Tip for Security: Upon first login, you will be强制 prompted to change your default password. Create a strong password using a mix of uppercase, lowercase, numbers, and special characters that is not used elsewhere.

Section 2: Password Management – Reset and Change on Manav Sampada

If you forget your password or wish to update it periodically for security, use the integrated recovery system.

How to Reset a Forgotten Manav Sampada Password:

1. On the login page, click the “Forgot Password” link.
2. On the reset page, enter your 8-digit User ID and select your Department.
3. Choose your verification method: Registered Mobile Number or Registered Email ID.
4. You will receive a Secure OTP (One-Time Password) on the chosen channel.
5. Enter the OTP on the verification screen to authenticate your identity.
6. You will then be directed to set a new, strong password. Confirm it and click ‘Submit’.

How to Change Your Existing Password (When Logged In):

1. After logging in, go to your Dashboard.
2. Navigate to Employee Services → Change Password.
3. Enter your current password, then your new password twice for confirmation.
4. Click ‘Update’. You will be logged out and must log in again with the new credentials.

How to Get Your Manav Sampada ID and Complete First-Time eHRMS Login

Obtaining your Manav Sampada ID and accessing the eHRMS portal for the first time is a straightforward, step-by-step process. This guide provides the official procedure to securely generate your credentials and complete your initial login.

Step 1: Obtain Your Employee ID (Your User ID)

Your Manav Sampada User ID is typically your official 8-digit Employee ID. You can acquire it through these methods:

• Contact Your Nodal Officer: The most reliable method is to contact your department’s designated nodal officer. They can provide you with your correct Employee ID.
• Check Official Documents: Your 8-digit Employee ID is often printed on your official appointment letter or your government-issued ID card.

Step 2: Generate Your Default Password

Your default password for the first login is automatically generated using a specific format:

• Format: The password consists of the first three letters of your first name in UPPERCASE letters, immediately followed by your four-digit birth year.
• Example: If your name is Rajesh and you were born in 1981, your default password would be RAJ1981.

Section 3: Who is Eligible to Access the Manav Sampada Portal?

The Manav Sampada UP portal is a dedicated ecosystem for state government personnel. The eligibility is clear-cut:

1. You must be a current serving employee or a retired pensioner of the Uttar Pradesh State Government.
2. You must possess a valid and unique 8-digit Employee ID issued by your department.
3. Your official details must have been registered in the eHRMS database by your department’s nodal officer.
4. Important Note: There is no self-registration for new users. Your profile is created by your department’s administration, who will provide you with your initial login credentials.

Section 4: Mastering Leave Applications on Manav Sampada UP (2025-26 Rules)

The leave application module on Manav Sampada portal UP has been refined for greater clarity and compliance. Follow this official procedure for swift processing.

Step 1: Access the Leave Module
After login, from your dashboard, navigate to: Employee Services → Self-Service → Apply for Leave.

Step 2: Fill the Digital Leave Application Form
Fill all fields meticulously:

• Leave Type: Select correctly (Earned Leave, Medical Leave, Casual Leave, Maternity Leave, Child Care Leave, etc.).
• Date Range: Input the exact ‘From’ and ‘To’ dates.
• Reason for Leave: Provide a clear, concise reason.
• Contact Details: Ensure your current mobile number is updated in the system.

Step 3: Upload Mandatory Supporting Documents (2025-26 Mandate)
As per the latest NIC directives, attaching digitally scanned documents is compulsory. The rules are stringent:

Step 4: Submit and Track Your Application Status
After submission, note your Unique Application ID (Format: MS/UP/YYYY/XXXXXX). Track its status in real-time via Leave Management → Application History.

• Approved (Green): Sanctioned. Download the order for your records.
• Pending (Amber): Under review by your Reporting Officer and DDO.
• Rejected (Red): Check the ‘Remarks’ column for the specific reason for rejection.

Emergency Leave Protocol: A Special Provision

For genuine, unforeseen emergencies:

1. Apply on the portal within 24 hours of the incident.
2. Select the “Medical Emergency/Extreme Urgency” category.
3. The system grants provisional 3-day approval automatically.
4. MANDATORY: In the reason box, cite: “Unforeseen exigency – Documents to be submitted as per Rule 19.3.”
5. Preserve the generated Emergency Reference ID. You must submit the supporting documents to your department within the stipulated time post-approval.

Section 5: Maximizing Your Manav Sampada Dashboard

Your dashboard is a control panel. Beyond leave, explore these key services for 2025-26:

• Service Book: View and download your entire service history.
• Pay Slips & Form 16: Access monthly pay slips and annual income tax statements.
• GPF Statements: Check your General Provident Fund balance and transactions.
• Annual Property Returns: File your immovable property returns online.
• Transfer Requests: Apply for or view transfer postings (department-specific).
• Pension Module: For retiring employees, process pension papers digitally.

Manav Sampada Portal: Your Complete Guide to Digital HR Management in Uttar Pradesh

In the era of digital governance, the Manav Sampada portal stands as a transformative force, redefining how government employees in Uttar Pradesh interact with administrative systems. More than just a platform, it represents a holistic shift towards paperless, transparent, and efficient human resource management. This comprehensive guide explores every facet of the portal, offering actionable insights to help you harness its full potential.

Understanding Manav Sampada: The Digital Backbone of UP Governance

Manav Sampada is the official Human Resource Management System (HRMS) for the Government of Uttar Pradesh. It serves as a centralized digital ecosystem that manages the entire service lifecycle of an employee—from recruitment and payroll to promotions, transfers, and pension. By digitizing records and processes, it eliminates bureaucratic delays, fosters transparency, and empowers employees with 24/7 self-service access.

Key Employee Services: A Step-by-Step Walkthrough

1. Mastering Attendance & Payroll on eHRMS UP

Accurate attendance is directly linked to error-free salary processing. The portal simplifies this critical function.

• How to Check: After completing your Manav Sampada UP login, navigate to the ‘Payroll’ section and select ‘Attendance’.
• What You See: A detailed view of your daily in/out logs, total working days, and leave balances.
• Pro Tip: Use the ‘Mark Discrepancy’ feature to report any inaccuracies and the ‘Lock Attendance’ button to finalize your monthly record, ensuring your payroll data is precise.

2. Downloading Your Salary Slip Anytime, Anywhere

Gone are the days of waiting for physical copies. Your eHRMS UP salary slip is securely available online.

• Simple Steps: Go to ‘Payroll’ > ‘Salary Slip’, choose the desired month and year, and click ‘View’. A detailed breakdown opens, which you can download as a PDF.
• Understanding Your Slip: It comprehensively lists your basic pay, grade pay, all allowances, deductions (like NPS, GPF, insurance), and the net amount credited.

3. Streamlined Leave Application & Management

The portal has revolutionized leave management.

• Process: Access the ‘Leave’ module, select the leave type (Earned, Casual, Medical, etc.), specify dates, state a reason, and submit.
• Real-Time Tracking: Monitor the approval flow (Submitted → Pending → Approved/Rejected) live, eliminating the need for physical follow-ups.

4. Your Digital e-Service Book: A Permanent Career Log

The e-Service Book is a tamper-proof, lifelong digital record that auto-updates with every service event—joining, promotions, transfers, and increments. It ensures your service history is permanently secure and accessible, simplifying processes like verification and pension settlement.

Public Access & Administrative Transparency

The Manav Sampada Public Window democratizes information, enhancing governance transparency.

• For Citizens: Accessing Office Directories
  1. Visit the official Manav Sampada public portal.
  2. Click “Office List” under the “Public Window” section.
  3. Use filters (Department, District, Office Type) to narrow your search.
  4. Click “View Report” to access a list with official addresses and contact details.
• For Administrators: Generating the Fact Sheet (P2) Report
  Administrators can generate vital workforce reports by navigating to Administrative Services → Fact Sheet (P2), applying relevant filters (Department, Organization, e-HRMS Code), and exporting data to PDF or Excel for analysis.

Mobile Governance: The m-STHAPANA App

Carry the power of Manav Sampada UP in your pocket with the official m-STHAPANA app. This mobile extension enables you to:

• View and download salary slips on the go.
• Access your e-Service Book.
• Apply for and track leave applications.
• Receive real-time notifications for transfers, orders, and promotions.

8 Transformative Benefits of the Manav Sampada Ecosystem

The portal delivers unmatched value:

1. 100% Paperless Administration: End-to-end digitization of files and records.
2. Significant Time & Cost Savings: Reduces processing time from months to days and cuts physical storage costs.
3. Robust Data Security: Employs enterprise-grade encryption to protect sensitive personal and financial data.
4. Real-Time Transparency: Instant access to records and live status tracking for all applications.
5. Data-Driven Decision Making: Analytics and reports empower better policy and workforce planning.
6. Seamless Inter-Department Coordination: Facilitates smooth employee transfers and centralized data exchange.
7. Anywhere, Anytime Access: Mobile app and web portal ensure services are never out of reach.
8. Eco-Friendly Initiative: Drastically reduces paper consumption, supporting sustainable governance.

Real User Experiences: The Portal’s Impact

“A Pension Processing Miracle”
*“My pension file, which traditionally took 6-8 months, was settled in under a week through Manav Sampada. The transparency at each stage was incredible.”* – Rajesh Kumar, Retired Teacher.

“Stress-Free Transfers”
“Earlier, transfer orders arrived mid-session, disrupting academic planning. Now, I get notifications well in advance, allowing for a smooth handover.” – Priya Mehta, Government School Principal.

Troubleshooting Common Issues

• Forgot Password? Use the ‘Forgot Password’ link on the login page. A reset link/OTP will be sent to your registered mobile number and email.
• Portal Not Loading? Clear your browser’s cache and cookies, or try accessing it on an updated browser like Google Chrome or Mozilla Firefox.
• Data Inaccuracies? Contact your department’s designated Nodal Officer for corrections in service history or personal details.

Official Support Channels

Conclusion:

The Manav Sampada portal is not merely a tool; it is the cornerstone of a modern, accountable, and employee-centric government. By seamlessly connecting employees, administrators, and citizens, it sets a national benchmark for digital governance. Whether you’re checking your eHRMS UP salary slip, applying for leave, or managing a team, Manav Sampada makes it simpler, faster, and more transparent.

FAQs