Manav Sampada eHRMS is the Uttar Pradesh government’s comprehensive Human Resource Management System, designed to digitize and streamline all employee-related services. This definitive guide, meticulously verified against the latest official protocols for 2025-26, is your one-stop resource to master the platform, from your first login to complex administrative tasks.

🔑 The Definitive Login Protocol for Manav Sampada eHRMS

Gaining access to your personal dashboard is the first step. Follow this verified, step-by-step process to ensure a seamless login experience.

📍 Step 1: Access the Official Portal
To prevent phishing and ensure security, always use the exclusive official government portal: https://ehrms.upsdc.gov.in. Bookmark this page for future use.

📂 Step 2: Precise Department Selection
The November 2025 update has standardized department codes for enhanced accuracy. From the dropdown menu, meticulously select your specific department using codes like:

• MEDHLTH for Medical & Health Services
• EDUBASIC for Basic Education
• REVENUE for Revenue Department
• POLICE for Police Services

👤 Step 3: Secure Credential Entry

• User ID: Enter your government-issued 8-digit Employee ID (e.g., 87654321).
• Password:
  • Default Password: This follows a specific format: the first 3 letters of your legal first name in UPPERCASE + your 4-digit birth year.
    • Example: Amit Kumar born in 1990 would be AMI1990.
  • Updated Password: If you have changed your password previously, use your current personalized one.

🔒 Step 4: CAPTCHA Verification
Type the characters exactly as displayed in the security image. The November 2025 update now incorporates regional language characters for added security. Ensure your browser and OS support the necessary language fonts.

Click “Login” to proceed. First-time users are mandated to change their default password immediately to activate their account and enhance security.

📝 Leave Application Process

Applying for leave through Manav Sampada is a structured process. Adhering to the rules ensures swift approval.

✅ Step 1: Navigate to the Leave Module
After logging in:

1. Access your personalized Dashboard.
2. Select Employee Services → Self-Service.
3. Choose “Apply for Leave” for new requests or “Leave History” to track status.

• Pro Tip: Customize your dashboard by pinning the “Leave Management” module for one-click access in the future.

✍️ Step 2: Complete the Application Form
Fill these mandatory fields with accurate information:

• Leave Category (Medical, Earned, Casual, Maternity, etc.)
• Accurate Date Range (From and To dates)
• Detailed Reason Statement
• Contact Information during your leave period

📎 Step 3: Document Upload Requirements (As per 2025 NIC Rules)
Adherence to document validation rules is critical for approval.

🔍 Step 4: Track Your Application Status
Monitor your request via: eHRMS Portal → Leave Management → Application History.

Optimization Strategies:

• Apply the “Current Financial Year (2025-2026)” filter.
• Sort by “Submission Date (Newest First)”.
• Search using your unique Application ID (Format: MS/UP/YYYY/XXXXXX).

Application Status Interpretation:

• ✅ Approved (Green): Officially sanctioned. Download the approval order within 3 working days.
• ⏳ Pending (Amber/Yellow): Under review. Contact your reporting officer if pending for more than 48 hours.
• ❌ Rejected (Red): Policy violation. Check the remarks section for the specific rule clause.

⚠️ Compliance Alert: According to G.O. No. 1290/HRMS (2025), employees must verify their application status within 48 hours of submission to avoid potential penalties. Always cross-reference digital approvals with entries in your physical service book.

🚨 Emergency Leave Protocol

For unforeseen circumstances, follow this immediate action protocol:

1. ⏰ Timely Submission: Apply through the portal within 24 hours of the emergency.
2. 📋 Correct Reason Selection: Choose the “Medical Emergency/Extreme Urgency” category.
3. 📅 Provisional Approval: The system grants a maximum of 3 calendar days initially.
4. 🗒️ Formal Declaration: State clearly: “Unforeseen exigency – Documents forthcoming per Rule 19.3”.
5. 🆔 Reference Documentation: The system generates an Emergency Reference ID (e.g., MS/UP/EMG/2025/1893). Preserve this number for all future correspondence and document submission.

🏢 Accessing the Public Office Directory & Generating Reports

The eHRMS portal also serves as a vital resource for public information.

Public Office Directory Navigation:

1. Visit the eHRMS Public Window homepage.
2. Locate the “Public Window” segment.
3. Click the “Office List” hyperlink.
4. Apply filters like Primary Department, Geographical District, and Office Classification.
5. Click “View Report” for a comprehensive listing of offices and contacts.

Generating the Fact Sheet (P2) Report (For Administrators):

1. From the Public Window, navigate to Administrative Services → Fact Sheet (P2).
2. Apply sequential filters:
   • Parent Department (Primary administrative division)
   • Organization (Specific governmental entity)
   • e-HRMS Code (12-digit alphanumeric identifier: UP-XX-XXXX-2025)
3. Click “Generate Report” and export in your preferred format (PDF for official use, Excel for analysis). All generated reports are automatically saved to your “My Reports” section for future retrieval.

Manav Sampada UP 2025: Your Ultimate Guide to Salary Slips, e-Service Book & The HRMS Revolution

For over 1.7 million government employees in Uttar Pradesh, the workplace has undergone a digital transformation. Manav Sampada eHRMS stands at the center of this revolution, replacing cumbersome paper files with a sleek, efficient, and transparent digital ecosystem. This definitive guide for 2025 provides everything you need to navigate the platform with confidence, from accessing your salary slip in seconds to managing your entire career trajectory.

📋 Executive Summary: The Digital Leap in UP Governance

Manav Sampada is not just a portal; it’s the backbone of human resource management for the Uttar Pradesh government. This comprehensive system has digitized the entire employee lifecycle, from recruitment to retirement, ensuring precision, accountability, and ease of access. For the active employee, it means no more waiting in long queues for a salary slip or worrying about the safety of a physical service book.

🔐 Pre-Login Checklist: Mandatory Access Requirements

Before you begin, ensure you meet these critical prerequisites for seamless portal access:

• ✅ Active SSO Credentials: You must have a valid login for the official portal.
• ✅ Employment Status: Your account must be active; suspended accounts are blocked immediately.
• ✅ Mobile Verification: Your government-registered mobile number is essential for OTP authentication.
• ✅ Browser Compliance: Use an updated browser (Chrome 115+, Edge 110+, or Firefox 110+).
• ✅ Secure Connection: Always use a stable, private internet connection. Avoid public Wi-Fi for security.

💰 Downloading Your Salary Slip: A 2025 Step-by-Step Protocol

Getting your encrypted, official salary slip takes less than a minute.

Step 1: Secure Authentication

• Navigate exclusively to the official SSL-certified portal: https://ehrms.upsdc.gov.in.
• Log in using your Employee ID and Password, or for enhanced security, use the OTP method via your registered mobile number.

Step 2: Systematic Navigation

• From your personalized dashboard, follow the path: Employee Services → Payroll Management → Salary Slips.

Step 3: Slip Generation & Download

• Select the Financial Year (2025-2026) and the desired Month.
• Choose the output as Encrypted PDF (ISO 27001 compliant).
• Click download. The file will be named using the convention: UP_[DepartmentCode]_[EmployeeID]_Salary_YYYY-MM.pdf (e.g., UP_MED_54321_Salary_2025-07.pdf).

Verification Features: Your downloaded slip will include a NIC digital watermark, a QR code for authenticity checks, and a digital signature certification.

📘 Accessing Your e-Service Book: Complete Digital Record Management

Your e-Service Book is your lifelong career companion, now fortified with military-grade security.

Access Navigation:

• Go to Dashboard → Service Records → Digital Service Book.

2025 Security Enhancements:

• Blockchain Verification: Your career history is maintained on a SHA-256 hashed ledger.
• Document Encryption: All files are protected with AES-256 military-grade encryption.
• Digital Signatures: Every entry is authenticated with NIC-issued digital certificates.
• Historical Archives: Contains scanned copies of all Annual Confidential Reports (ACRs) from 2005 to the present.

Core Functional Capabilities:

• Real-time updates to your service record.
• Advanced pension calculation previews.
• Digital ACR submission and workflow.
• Complete audit trail of transfers and promotions.

🏢 The HRMS Revolution: A Pan-India Transformation

The success of Manav Sampada in Uttar Pradesh and Himachal Pradesh has sparked a nationwide HRMS revolution, now serving as the operational backbone for over 8.4 million government employees across India.

Complete State-Wide Implementation includes:

• Northern Region: Uttar Pradesh, Himachal Pradesh, Punjab, Haryana, Uttarakhand.
• Eastern Region: Bihar, Jharkhand, West Bengal, Odisha.
• Western & Central Region: Maharashtra, Gujarat, Rajasthan, Madhya Pradesh, Chhattisgarh.
• Southern Region: Kerala, Karnataka, Tamil Nadu, Telangana, Andhra Pradesh.
• Northeastern States: Multiple states are implementing customized versions.

🌟 8 Transformative Benefits of the Manav Sampada Ecosystem

1. 🌱 Paperless Administration: Complete digitization of records and electronic file movement.
2. ⏱️ Time & Cost Optimization: 80% reduction in processing time and elimination of physical storage costs.
3. 🔒 Military-Grade Security: End-to-end encryption and multi-factor authentication protect your data.
4. 🌐 Real-Time Transparency: Instant access to records, transparent transfer policies, and live grievance tracking.
5. 📊 Data-Driven Governance: Analytics help in workforce optimization and predictive vacancy planning.
6. 🔄 Streamlined Coordination: A unified platform ensures seamless inter-departmental employee transfers.
7. 📱 Mobile Convenience: The m-STHAPANA app provides on-the-go access to key features.
8. ♻️ Environmental Sustainability: Massive reduction in paper consumption and a lower carbon footprint.

✅ User Success Stories: Real Experiences

“Pension Processing Revolutionized”
“Earlier, pension files took approximately 8 months. With Manav Sampada, I received my pension approval in just 6 days! The transparency is remarkable.”
– Rajesh Kumar, Retired Teacher, UP Education Department

“Transfer Management Transformed”
“Transfer orders used to arrive after the school session started. Now I get notifications 3 months in advance, allowing for smooth transitions.”
– Priya Mehta, Government School Principal, Himachal Pradesh

📱 Mobile Governance: The m-STHAPANA App

Uttar Pradesh’s m-STHAPANA app brings the entire HRMS to your smartphone.

• Access salary slips and e-Service Books.
• Apply for and track leave applications.
• Receive updates on transfers and promotions.
• Enjoy offline form-filling capabilities.

📞 Technical Support & Contact Information

For swift resolution, use the correct channel:

• Technical Support (Software): Email ehrms-up@gov.in (Resolution: 24-48 hours).
• Data Management (Record Corrections): Contact your Department Nodal Officer (Resolution: 3-5 days).
• Mobile App Support: Email msthapana-support@gov.in (Resolution: 24 hours).

Frequently Asked Questions (FAQs)