Navigating the transfer and posting process on the Manav Sampada (eHRMS) portal is a critical task for Uttar Pradesh government employees. The 2026 updated “Choice Filling” system is more intuitive and strategic than ever. This definitive guide provides the exact steps to correctly submit your district and posting preferences, ensuring your application is processed smoothly and effectively.
📂 Step-by-Step Guide to Filling Appointment Choices On Manav Sampada
Follow this precise sequence to avoid common errors that lead to application rejection.
🔍 Step 1: Secure Login to the eHRMS Portal
- Visit the only official website: https://ehrms.upsdc.gov.in/.
- Click on “EHRMS Login.”
- From the dropdowns:
- State: Select “Uttar Pradesh.”
- Department: Choose your specific department (e.g., EDUBASIC for Basic Education Teachers, MEDHLTH for Health, NHM for National Health Mission).
- Enter your 8-digit Employee ID, current Password, and the case-sensitive captcha.
- Click Login to access your personalized 2026 dashboard.
⚠️ 2026 Security Note: First-time users may still use a default password, but they are immediately forced to set a new strong password and enable Two-Factor Authentication (2FA) before accessing any services.
📎 Step 2: Navigate to the Transfer/Posting Module
On your dashboard, locate the relevant module. The terminology may vary slightly by department:
- For Teachers (EDUBASIC): Go to “Services” → “Transfer Module” → “Online Choice Filling.”
- For Health/NHM Staff: Navigate to “Posting & Allocation” → “Submit Preferences.”
- General Path: Look for options like “General Transfer,” “Online Transfer,” or “Choice Filling for Appointment.”
🔐 Step 3: The Choice Filling Interface (2026 New Features)
The 2026 interface is dynamic. Here’s how to fill it correctly:
- Review Instructions & Vacancy Matrix: Before filling, a mandatory pop-up will display the current transfer policy, district-wise vacancy details, and your eligibility category (e.g., General, Spouse, Medical). Read it thoroughly.
- Select Your Preferences:
- A dropdown list or an interactive map of UP districts (2026 feature) will appear.
- Select your desired district and, if applicable, specific block or institution from the subsequent dropdowns.
- Order of Preference is Key: Your 1st choice is your highest priority. Rank all choices carefully. The system allows a maximum of 15 preferences for most departments in 2026.
- State Your Grounds (Reason):
- From a dropdown, select the exact ground for your transfer request (e.g., “Spouse Working,” “Medical Grounds,” “Home District,” “Hardship”).
- Choosing the correct ground is critical. It determines the quota under which you will be considered.
- Complete the Mandatory Declaration (2026 Update):
- You will encounter a mandatory “Declaration” section with two key questions:
- “Are any Departmental Proceedings (DP) or Court Cases pending against you?” (Yes/No)
- “Have you served the mandatory tenure at your current place of posting?” (Yes/No)
- Answer truthfully. A “Yes” to the DP question does not disqualify you but may require additional documentation.
- You will encounter a mandatory “Declaration” section with two key questions:
✅ Step 4: Document Upload & Final Submission
- Upload Supporting Documents: For grounds like Medical or Spouse, you must upload proofs.
- 2026 Accepted Formats: PDF, JPG, PNG (Max size 500 KB per file).
- Mandatory for Medical Grounds: Digitally signed doctor’s certificate, diagnostic reports.
- For Spouse Ground: Spouse’s posting order, marriage certificate, affidavit.
- Review and Lock Choices:
- A “Preview” page summarizes all your choices, grounds, and documents.
- Review meticulously. Once satisfied, click “Save and Lock Preferences.”
- ⚠️ Final Warning: A pop-up will warn you that choices CANNOT BE CHANGED after locking. Confirm only when 100% sure.
- Download Acknowledgement:
- Upon successful submission, download and print the “Choice Filling Acknowledgement Slip.” It contains a unique Preference ID (Format: PREF/UP/26/XXXXX). This is your proof of application.
🚨 2026 Pro-Tips for Strategic Choice Filling
- Research Vacancies: Use the public “Vacancy Dashboard” on the UPSDC website before filling to make informed choices, not just popular ones.
- Balance Your List: Mix 1-2 high-demand districts with 3-4 moderate-demand districts to increase allocation chances.
- Ground Documentation: Ensure uploaded documents are clear, legible, and officially translated if not in Hindi/English. Blurry documents are the top cause of rejection.
- Session Timeout: The 2026 portal has a 15-minute inactivity timeout. Prepare your list offline first, then fill it quickly online to avoid session expiry.
🔍 FAQs:
Q1. Can I edit my choices after final submission/locking?
A: No. The “Lock” feature is final in the 2026 system. No edits are allowed after locking to ensure fairness and system integrity. Contact your Nodal Officer only in case of a proven technical error.
Q2. I selected the wrong ground by mistake. What can I do?
A. Before locking, you can go back and correct it. After locking, you cannot change the ground. Your application will be processed based on the selected ground, which may affect your priority.
Q3. How many choices should I fill for the best result?
A. It is advisable to fill the maximum number of choices allowed (e.g., 15). Leaving choices empty limits your chances of allocation. A fuller list gives the algorithm more options to consider you for.
Q4. Is there a separate quota for women or disabled employees in choice filling?
A. Yes. The 2026 system has dedicated verticals and quotas. When logging in, your profile is automatically tagged. Ensure your personal details (gender, disability status) are correctly updated in your e-Service Book to avail these benefits.
Q5. How will I know the result of my choice filling?
A. Results are published on the department-specific transfer portal. You will also receive an SMS and email on your registered contacts. Log in to your Manav Sampada dashboard and check “View Allocation Result” under the transfer module.