Updating your reporting officer in the Manav Sampada (eHRMS) portal is a common requirement when you are transferred, your supervisor changes, or there is an administrative reshuffle. Having the correct reporting officer is crucial for ensuring your leave applications, service requests, and annual appraisals are approved without delay.
Below is a simple, step-by-step guide to help you change your reporting officer instantly via the official portal.
Please Note: The steps below are based on the standard functionality of the UP eHRMS portal (ehrms.upsdc.gov.in). The interface may vary slightly depending on your specific department or server.
Prerequisites
- Active login credentials for the Manav Sampada portal.
- The Name or Designation of your new reporting officer.
Step 1: Log In to the Portal
Visit the official Manav Sampada (eHRMS) website (e.g., ehrms.upsdc.gov.in). Enter your User ID, Password, and Captcha code to log in securely.
Step 2: Navigate to the Leave Module
Once logged in, locate your dashboard. Since the reporting officer is directly linked to leave approvals, you must access the module where this option appears.
- Look for the “Online Leave” option in the main menu or under the “General” section.
- Click on “Apply Leave”. This screen displays your current leave balance and the attached reporting officer.
Step 3: Initiate the Change
On the “Apply Leave” page, look at the top section where your current reporting officer’s name is displayed.
- You will see a small “Change” button (often represented by a pencil icon or text link) next to the officer’s name.
- Click this “Change” button.
Step 4: Search for the New Officer
A pop-up window or a new search form will appear. This is the employee directory. To find your new officer:
- Use Filters: Fill in the details such as Department, District, Block, or Office Name.
- Search by Name:Â If you know the name, you can search directly.
- Click “Search”.
Step 5: Select and Save
A list of employees matching your search criteria will appear.
- Locate the correct officer (ensure the designation matches).
- Click “Select” or the radio button next to their name.
- Finally, click “Save” or “Submit”.
Step 6: Confirmation
Once saved, the system will usually show a success message. The name of the reporting officer on your dashboard will be updated immediately.
Pro Tip: After changing the officer, it is a good practice to go back to “Apply Leave” to ensure the correct name is now reflected. This confirms that your future requests will be routed to the right person.
Disclaimer
This guide is for informational purposes based on the standard UI of the Manav Sampada (HRMS) portal. Government portals are frequently updated. If you cannot find the “Change” button, it may be due to role-specific restrictions. In such cases, please contact your departmental HR Admin or Nodal Officer to update the mapping from the back end.